How to Create WHS Policies That Actually Work

SafeWork inspectors visit. First thing they ask: "Show us your WHS policies." If you don't have them, or they are outdated, that is an immediate non-compliance. This guide shows you how to create policies that satisfy inspectors and protect your business.

What Inspectors Look for in WHS Policies

1. Clear Responsibility Assignment

Policies must state who is responsible for what. "The safety team" is vague. "Sarah Martinez, Safety Manager" is clear.

2. Specific Procedures, Not Generalities

Not: "We conduct inspections regularly." Better: "Monthly hazard inspections by the Site Manager on the first Monday of each month, documented in the hazard register."

3. Evidence You Actually Do It

Your policy must be backed up by evidence. Signed training records, inspection logs, incident reports, meeting minutes.

4. Regular Review and Update

Policies must include when they will be reviewed. Annual review is standard. Update date must be current (not 2015).

Essential WHS Policies Every Business Needs

  1. WHS Policy Statement: Your commitment to WHS and how you will manage it
  2. Hazard Management: How you identify, assess, and control hazards
  3. Training Policy: Who gets trained, when, and how often
  4. Incident Reporting: How staff report injuries and near-misses
  5. Induction Procedure: What all new staff must do before day one
  6. Emergency Procedures: What to do in fires, medical emergencies, etc.
  7. Health Monitoring: If applicable (e.g., hearing tests, eye tests)

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